Data Protection Notice for GAP-Members

Who Is Responsible for the Processing of Data and Whom Can I Contact?

Responsible for the processing of your data is the

Gesellschaft für Analytische Philosophie e.V. (GAP)
Philosophisches Seminar
Universität zu Köln
Albertus-Magnus-Platz 1
D-50931 Köln
Germany
Email:

You can contact the GAP either via e-mail or by post.

Does the GAP Have to Appoint a Data Protection Officer?

As a registered society the GAP is a non-public party. Its primary activity is not the processing of data or processing of special types of data (e.g. health data). The GAP processes your data only in the interest of managing the society’s ends. Less than 10 people are continuously involved in the data processing. Therefore, neither the European Union’s General Data Protection Regulation (GDPR) nor the new German Federal Data Protection Act obliges the GAP to designate a data protection officer.

What Sources and Data Do We Use?

The GAP uses the personal data required for the administration of its members. This data is provided by you in your membership application. The data processed by the GAP includes:

• your basic personal data (such as first name, last name, and other given names),
• your contact details (such as address, (mobile) telephone number, e-mail address),
• data concerning your affiliation to a university etc.,
• when applicable, birth dates,
• account and payment data,
• other administrative data (such as date of entry into the society).

Your personal data is collected when you apply for membership and will be corrected if you send us a message with a request to do so.

For What Purposes Is Your Data Processed?

The processing of your data serves the management of our statutory aims. In accordance with the society’s statutes personal data is used primarily to inform GAP-members and to collect membership fees, or in order to allow for GAP-internal communication and information with regard to other contexts. This is in the interest of the GAP-members.

On What Legal Basis Do We Process Data?

We process personal data in accordance with Art. 6 para. 1 lit. b) und lit. f) of the EU General Data Protection Regulation (GDPR). Accordingly, the processing of personal data is necessary for the fulfilment of a contract, of which the data subject is a party, and for the legitimate interests of the responsible party. A GAP-membership is a contractual agreement between a member and the society. The society’s statutes determine the society’s aims and thus also the purposes for which members’ data may be used. Therefore, no consent from you is required in the processing of your personal data.

Who Gets Your Data?

Within the GAP, only persons working in the GAP-administration have access to your data. These are primarily the president, the treasurer and the managing director of the GAP, and the staff directly assisting them as well as the staff assisting in the preparation of the periodic congresses. The GAP uses IT when processing your personal data. Internet services are also used for this purpose.

Is Data Forwarded to Third Parties?

The processing of your data is supported by IT service providers. For example, the GAP uses an online administration system in Switzerland, where the data of the GAP-member-administration are stored.

How Long Will Your Data Be Stored?

Your data will be stored for as long as it is required for your GAP membership. It should be noted that a GAP membership is intended as a long-term contract relationship that lasts for years. If the society no longer requires your data in order to fulfil contractual obligations, your data will be deleted on a regular basis.

Which Data Protection Right Do You Have?

Every member of the society has the following rights:

• the right of access pursuant to Art. 15 GDPR,
• the right to rectification pursuant to Art. 16 GDPR,
• the right to deletion pursuant to Art. 17 GDPR,
• the right to restriction of processing pursuant to Art. 18 GDPR,
• the right to object pursuant to Art. 21 GDPR, as well as
• the right to lodge a complaint with the relevant supervisory data protection authorities.

An information request or any other of the above-mentioned concerns can be addressed either by post or via e-mail to the following address:

Gesellschaft für Analytische Philosophie e.V. (GAP)
Philosophisches Seminar
Universität zu Köln
Albertus-Magnus-Platz 1
D-50931 Köln
Germany
E-Mail:

Where Can You Lodge a Complaint?

Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
Postfach 200444
40102 Düsseldorf
Germany

Information on Your Right to Object Pursuant to Art. 21 GDPR

You have the right to object against the processing of your personal data which is carried out in accord-ance with Art. 6 para. 1 lit. f) GDPR (data processing necessary to safeguard the legitimate interests of the GAP) at any time for reasons arising from your particular situation. If you object, we will no longer process your personal data. The GAP does not carry out direct advertisement. Our circulars and other sent out infor-mation serve as member information in accordance with the society’s statutes. The objection is not subject to any condition as to form, but should include your name, ad-dress and membership, as well as the subject heading “Objection”. It can be sent to following address:

Gesellschaft für Analytische Philosophie e.V. (GAP)
Philosophisches Seminar
Universität zu Köln
Albertus-Magnus-Platz 1
D-50931 Köln
Germany